What is a Dealership Program and How to Use It?

Share:

What Is the Bayiloji Program?

Bayiloji is an accounting management software that enables companies to manage their commercial relationships with dealers through a centralized system. With this program, many processes such as order tracking, inventory control, account management, invoicing, and reporting can be conducted on a single platform. Bayiloji helps companies save time and reduce costs while minimizing errors.

Features of the Bayiloji Program

Bayiloji offers a more efficient, faster, and controlled management experience through digitalization. The main functions of the program can be detailed as follows:

Order Management

Orders received from dealers can be easily processed through a centralized system, automatically categorized, and forwarded to approval stages. The order status (e.g., being prepared, shipped, delivered) can be tracked in real-time. This system minimizes delays and confusion in orders while increasing customer satisfaction.

Inventory Tracking

All inventory in the central warehouse and dealers can be monitored through an integrated system. The quantity and location of each product at different dealers can be viewed in real time. Alerts can be set for minimum stock levels, and automatic order suggestions can be generated for low-stock items. This prevents issues such as stockouts or overstocking.

Account Management

Receivables and payables can be viewed in detail through individually created accounts for each dealer. Collections and payments are recorded in the system, ensuring regular financial tracking. Reminders can be set for overdue payments, and risky receivables can be identified early.

Invoice and Delivery Note Processing

Bayiloji simplifies accounting processes significantly through its invoicing and delivery note module integrated with order and shipment processes. The software, which is compatible with e-Invoice and e-Delivery Note systems, automatically generates documents, archives them digitally, and ensures easy access when needed.

Reporting and Analysis

With advanced reporting tools, critical data such as dealer-based sales performance, best-selling products, inventory turnover, and profit margins can be analyzed. This data enables managers to make strategic decisions, identify weak points, and improve operations for increased profitability.

Authorization and Security

Bayiloji allows different authorization levels for different users. Each user can only access information within their permission scope. This increases data security and prevents errors and malicious actions through user-based transaction tracking. In addition, regular backups and data encryption technologies ensure high-level security.

How to Use the Bayiloji Program?

Bayiloji is a user-friendly software that enables businesses with dealer networks to easily manage sales, order, and inventory processes through a centralized system. You can quickly adapt to the core workflow of the program with the following steps:

Registration and Setup

Initially, company information is entered into the system in full. After recording essential details such as company name, tax number, and contact information, user profiles are created. Authorization is assigned for users with different roles, such as administrators, accounting staff, or sales representatives. Similarly, user accounts are created for dealers based on their access levels.

Inventory and Product Setup

The products sold by the company are introduced to the system. Detailed information such as barcode, product name, description, price, VAT rate, and stock quantity is entered for each product. This enables digital tracking of all inventory. Product categories are created to ensure more organized use of the system.

Adding Dealers

One of Bayiloji's strongest features is dealer management. A separate user account is created for each dealer, and specific permissions are assigned to each. Dealers can place orders, track their account status, and analyze their sales performance through their dedicated interfaces. While central control is maintained, operational freedom is also granted to dealers.

Order Management

Dealers enter their orders into the system. The head office can instantly view, approve, or revise these orders. Once the order is approved, the shipment process is initiated. Since the entire process is tracked digitally, issues such as incorrect orders, incomplete shipments, or delays are avoided. Additionally, invoicing can also be easily managed through the system.

Reporting and Monitoring

Bayiloji provides its users with comprehensive reporting tools. Metrics such as sales performance, inventory status, dealer-based order frequency, and account transactions can be regularly reported. This allows businesses to make data-driven strategic decisions and take action by identifying weak points.

Who Is Bayiloji Suitable For?

Manufacturing Companies with Dealer Networks

Manufacturers supplying products to multiple dealers can manage their sales processes centrally with Bayiloji. From order receipt to shipment, inventory tracking to dealer performance analysis, all processes are digitalized and streamlined. This offers significant time and operational cost advantages.

Wholesale Businesses

For businesses focused on wholesale, Bayiloji enables effective management of order processing, pricing strategies, and customer group-specific campaigns. Dealers' demands can be responded to quickly, and flexible reporting aligned with sales targets is provided.

Distribution and Logistics Companies

Coordination and timing are crucial in distribution processes. Bayiloji provides distribution and logistics companies with a comprehensive management infrastructure through real-time order tracking, delivery planning, and route monitoring functions. This boosts customer satisfaction and operational efficiency.

Brands Supplying Retail Chains

Brands delivering products to multiple retail points can organize orders and track stock and sales data through Bayiloji. Dealer-specific campaigns and promotions can also be easily managed via the platform.

All Businesses Looking to Communicate Effectively with Their Dealer Network

Bayiloji is a comprehensive and scalable solution for all businesses that want to manage dealer relationships, increase operational transparency, and maintain control. Companies of all sizes from small businesses to large manufacturers can manage their sales network more efficiently with Bayiloji.

Conclusion

The Bayiloji program is a powerful solution that increases operational efficiency for businesses with dealer networks, offering more controlled and transparent management through digitalized processes. Combining many critical processes such as order management, inventory tracking, account handling, and invoicing on a single platform, Bayiloji helps you save both time and money. Whether you're a small-scale company or a large enterprise with a wide distribution network, you can manage dealer relationships more effectively and strengthen your competitive advantage with Bayiloji.