What is VEDOP? Tax Office Automation

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What is VEDOP?

VEDOP, the Tax Office Automation Project, is a system that connects all tax offices in Turkey digitally and allows tax transactions to be carried out electronically. Thanks to this system, both individual and corporate taxpayers can perform their tax-related transactions quickly and securely via the internet. The project not only saves time for tax office employees but also allows taxpayers to complete their transactions without having to visit physical offices. It significantly reduces the congestion, waiting times, and paperwork in tax offices.

What Are the Objectives of VEDOP?

• To provide speed and transparency in transactions by transferring tax procedures to the digital platform.

• To make more efficient use of public resources.

• To simplify transactions for taxpayers.

• To prevent tax loss and evasion by strengthening audit processes.

• To increase information sharing with other public institutions.

What Transactions Can Be Done with VEDOP?

The main transactions that can be performed via VEDOP include:

• Declaration inquiry

• Customs exit declaration tracking

• Electronic commerce customs declaration (ETGB) transactions

• Tax identification number (VKN) inquiry and verification

• Viewing the e-tax certificate

• Obtaining taxpayer status and debt status letter

• e-Document verification

• Audit report and AZO (Open Non-Mandatory) status inquiry

• Foreign nationals’ VKN inquiry

How to Perform a VEDOP Inquiry?

The process for performing inquiries via VEDOP is quite user-friendly and simple. Taxpayers can follow these steps to inquire about their declaration status or other tax-related information:

Login to the Official Website of the Ministry of Trade: The first step is to access the official website of the Ministry of Trade. This platform hosts many digital services related to trade and taxes.

Go to the “Online Transactions” Menu from the Homepage: Click on the "Online Transactions" tab in the top menu of the website. This section presents all the transactions that citizens and businesses can perform electronically.

Enter "Declaration Status Inquiry" in the Search Bar: Use the search bar on the page to type "declaration status inquiry" and press search. The system will list the links related to the inquiry.

Enter the Declaration Inquiry Page: Click on the "Declaration Inquiry" link from the search results to be redirected to the relevant page. All necessary information regarding the declaration can be entered here to perform the inquiry.

Enter the Relevant Declaration Information: You need to enter the type, period, or reference number of the declaration you want to inquire about. This information ensures the system reaches the correct results.

Start the Inquiry and View the Results: After entering all the information, click on the “Inquire” button to start the process. The results will be displayed in detail on the screen. These results can be printed or saved as a PDF if desired.

How to Perform a VEDOP Declaration Inquiry?

Declarations used during customs procedures can be thoroughly inquired via VEDOP. Users who log in with their Turkish ID number or VKN can access the declaration details and control their transactions. Especially foreign trade companies can complete their tracking of documents like the TCGB (Trade Customs Declaration) seamlessly through this system.

VEDOP for Import and Export Tracking

VEDOP offers the following advantages for import and export transactions:

• Checking the accuracy of import-export declarations

• Minimizing the risk of errors during the declaration process

• Tracking the related documents to fulfill legal and financial obligations

• Monitoring the closure status of customs exit declarations

What are VEDOP Closure Transactions? Why Are They Important?

Customs procedures are one of the most crucial stages of international trade. Once import or export transactions are completed, the closure procedures related to the relevant declaration must be carried out properly. These procedures are performed via the VEDOP system.

What Are VEDOP Closure Transactions?

VEDOP closure transactions are a digital process that indicates that the procedures related to a customs declaration have been completed, the necessary obligations have been fulfilled, and there are no open or missing elements regarding the declaration. After customs procedures are completed, the "closed" status of these procedures must be reflected in the tax office system. This process shows that the transaction is officially concluded for both the tax office and the taxpayer. VEDOP closure transactions confirm that the declared tax, fees, and other financial obligations have been fully paid, and the related documents are complete. It also ensures the legal exit of goods from customs is documented in the system.

The Importance of VEDOP Closure Transactions

Indicates the Completion of Legal Processes: The closure transaction shows that all official procedures related to the declaration have been completed and that the transaction is closed with the government. This demonstrates that the taxpayer has fulfilled their obligations within the legal framework.

Prevents Transactions with Incorrect or Missing Documents: System checks are made during the closure transactions. These checks ensure that missing or incorrect documents are detected, preventing the continuation of the transaction. This reduces the risk of fines for businesses and ensures the process operates more smoothly.

Documents the Legal Exit of Goods from Customs: The tracking of goods leaving customs can be done digitally via the VEDOP system’s closure transactions. Thus, the legal exit of the goods is documented, and a clear record is provided in the event of an audit.

Ensures Secure and Efficient Transactions in the Digital Environment: Conducting all these procedures digitally saves time and enhances transaction security. The documentation of transactions in the system provides evidence in case of future disputes and ensures legal protection.

Key Differences Between VEDOP and Customs Declaration

Function: VEDOP focuses on tax and payment transactions, while the customs declaration ensures goods are declared properly during international trade.

Scope: VEDOP digitalizes general tax transactions, while the customs declaration is specific to customs procedures related to imports and exports.

Declaration Arrangement: VEDOP allows users to digitally submit tax declarations, but the customs declaration is typically completed physically and submitted to customs authorities. However, some customs procedures can now also be completed digitally.

Relevant Institutions: VEDOP is affiliated with the Revenue Administration and covers transactions for tax payers. The customs declaration, however, is processed by customs authorities affiliated with the Ministry of Customs and Trade.

Conclusion

VEDOP is a system that brings significant convenience to taxpayers in Turkey by digitizing tax procedures. This automation project, which connects tax offices, allows both individual and corporate taxpayers to perform tax transactions quickly, securely, and efficiently. In addition to saving time, it strengthens audit processes by preventing tax loss and evasion. It also provides significant benefits in crucial processes like customs procedures, import and export tracking. The digital infrastructure provided by VEDOP ensures that legal processes are carried out smoothly and enhances the legal security of businesses. It promotes information sharing between public institutions and contributes to making tax processes more transparent and effective by simplifying transactions for taxpayers.